Once an inspection is uploaded and reviewed, the ROE/ISC staff must notify the school district so they can log in and respond to any flagged violations. The HLS system streamlines this by sending an automated email and automatically advancing the inspection's workflow status.
Step-by-Step Instructions
Access the Inspection: Open the specific facility inspection you want to process (refer to the Viewing Inspections Guide if you need help navigating here).
Initiate the Request: Look at the options panel on the right side of the screen and click the Send response request button.
Select Recipients: A form will open displaying the available contacts for that facility and district. Check the boxes next to the individuals you want to receive the Response Notice.
Send the Notice: Click the send button to distribute the email notification.
? Automated Status Update: Once the email is successfully sent, the HLS system will automatically change the status of the inspection to "Response in progress". This unlocks the inspection for the school district staff so they can begin entering their required violation responses.
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