Scheduling an Inspection (ROE/ISC Staff Guide)

While not strictly required, scheduling an inspection in advance within the HLS system is highly recommended. It allows you to assign an inspector, set a date and time, and automatically send notification emails to both the school district staff and the local fire department.

Step-by-Step Instructions

Step 1: Locate the Facility

1. From your main dashboard, click the Inspections by District button.

2. Select the specific district you are working with from the provided list.

3. On the district page, you will see a list of all schools/facilities. Locate the facility you want to schedule. (Note: All facilities in the HLS system are auto-pulled nightly from ISBE's HLS system. If a facility needs to be added or updated, you must contact ISBE HLS directly).

Step 2: Set the Schedule

1. Click the edit schedule button next to the facility you want to manage.

2. Select the Inspector from the dropdown, and choose the Inspection Date and Inspection Time.

3. Click Save.

4. The inspection status for this facility will now change to "Scheduling in progress".

Step 3: Send Notifications

1. Under the new status for this facility, click the send notice button.

2. A draft email will appear addressed to the linked district staff and fire department contacts. You are allowed to modify the text of this email before sending.

3. When you are ready, click the send now button.

4. The emails will be sent out, and the facility's inspection status will automatically update to "Notice sent".