On the automated email that is sent out, when I schedule inspections it asks to have several documents ready. Some of these documents, for example, Approved Appliances/ Residential Lighting List, plus a couple more, we have never asked for.

When you schedule an inspection, the HLS system generates an automated notification email listing required documents for the school district to prepare (such as the Approved Appliances/Residential Lighting List). If your specific ROE does not require some of these documents, you can easily modify the email text before it goes out.

How to Edit the Email Content

1. Follow the standard steps to schedule an inspection and click the send notice button (see the Scheduling an Inspection Guide).

2. When the draft email preview window pops up on your screen, click directly inside the text box.

3. You can now type, delete, or rewrite any portion of the email—including removing any requested documents that your region does not look for.

4. Once you have customized the text to your liking, click the send now button to send the updated message.

Current System Limitation: The HLS system does not currently support saving a permanently customized template for individual ROEs. Any changes to the document list must be edited inline each time you send a new notice.